7 Tips on Choosing the Best Printer for Small Businesses

Posted by (Not set) - Nov 23, 2020, 3:12 AM

Are you looking to buy the best printer for your small business but don't know what to look for? If so, we are here to give you the top printer buying tips so you can buy the best printer to meet your business needs.

When shopping for a printer you want one that can print or send what you need to keep your business running efficiently. To see what our top shopping tips are for printers keep reading below.

1. Look at the Sticker Price and Overall Cost

When looking at printers you shouldn't be selecting the best printer at the best sticker price. You should keep in mind that the cheapest sticker price isn't always the least expensive option.

When a printer has a low sticker price you should be thinking about comparing the printer costs to its consumables. For example, if you find a really cheap printer it may be priced so low because its consumables are expensive.

This means you will be paying more in the long run. When looking at printers you should also be researching the cost of ink and toner prices before buying one. This will also help you to avoid any surprises in your budget that may arise later on.

2. Find a Printer to Fit the Size of Your Office

Before you go and look at printers to buy you should do some research beforehand. This research is easy and can be done from the comfort of your office.

Before shopping consider how many copies you and your business will be printing a day. Is it just a few or will there be hundreds of papers printed daily?

If you're only going to be printing a dozen or so pages a day save some money and grab a desktop printer. If the office is going to be busy you have the option of buying multiple desktop printers or buying one main office machine. 

Also, think of capacity and speed when shopping around. When you have multiple users using one machine and a high volume of printing jobs then you should be investing in more than one machine.

3. Paper Handling

You should also take into consideration your daily business operations when shopping for a printer. If your business requires a special or specific type of paper then the printer must be able to handle what your business needs.

Things such as envelopes, labels, postcards, and other thick media may need printers that support the paper as well as the printing format. You should also think about if it's beneficial to have a printer that can staple and collate. These prove to be huge time savers.

Lastly, think about if you'd like a printer that has 2 sided printing capabilities. These help to save paper and money which is a great business move.

4. Think About Black and White and Color

Another thing you should consider when shopping for a printer is if you need color printing. This is one of the top decisions you will need to make before looking at printers for your small business.

Most office printing is in black and white, which makes laser printers very popular. These printers are faster and cheaper than color inkjet counterparts. 

If you're going to be printing colored graphs or even artwork you should then look into an inkjet printer. Inkjets provide great color quality. If you'd like a color printer on a budget then a laser printer will work just fine.

5. Single Function vs Multifunction

In today's world printers can do a lot compared to older models of the past. Today your printer can connect to wi-fi, scan, print, send emails, and copy. This means that most office or business functions can be done by one machine in one place. These multifunction printers even include USB ports that can print or email directly from files. 

If a multifunction printer just seems to have too many options that you won't really use for your business then you do have the option to go for a simpler single-function printer. Getting a single function printer is great for business owners that know they don't need the extra bells and whistles. The upside to a single function is that it's less likely to break and you won't have to pay extra for the features you won't use.

6. Consider What It Will Cost to Fix the Printer

Another tip for printer shopping is thinking about how much it will cost you if the printer were to break. By looking at these costs you can anticipate and prepare for the wear and tear you're going to put on your printer.

Sometimes printer parts can cost as much as you paid for the entire unit. This is especially true when you're looking to buy higher duty printers.

7. Read Reviews

Before buying any printer you should read the reviews. This will help you to gauge if the printer is good and if the consumables are worth the price tag. Also, you can see what other people recommend if they didn't like the printer model. 

Now You Know the Top Tips for Choosing the Best Printer for Your Small Business

We have given you the top tips to make printer buying a breeze. From thinking about how much you'll be printing daily to taking into consideration the price of replacement parts for your unit you're bound to find the best printer to meet your needs in a flash. For more office tips and tricks be sure to check out the rest of our website here. 

Are you looking to buy the best printer for your small business but don't know what to look for? If so, we are here to give you the top printer buying tips so you can buy the best printer to meet your business needs.

When shopping for a printer you want one that can print or send what you need to keep your business running efficiently. To see what our top shopping tips are for printers keep reading below.

1. Look at the Sticker Price and Overall Cost

When looking at printers you shouldn't be selecting the best printer at the best sticker price. You should keep in mind that the cheapest sticker price isn't always the least expensive option.

When a printer has a low sticker price you should be thinking about comparing the printer costs to its consumables. For example, if you find a really cheap printer it may be priced so low because its consumables are expensive.

This means you will be paying more in the long run. When looking at printers you should also be researching the cost of ink and toner prices before buying one. This will also help you to avoid any surprises in your budget that may arise later on.

2. Find a Printer to Fit the Size of Your Office

Before you go and look at printers to buy you should do some research beforehand. This research is easy and can be done from the comfort of your office.

Before shopping consider how many copies you and your business will be printing a day. Is it just a few or will there be hundreds of papers printed daily?

If you're only going to be printing a dozen or so pages a day save some money and grab a desktop printer. If the office is going to be busy you have the option of buying multiple desktop printers or buying one main office machine. 

Also, think of capacity and speed when shopping around. When you have multiple users using one machine and a high volume of printing jobs then you should be investing in more than one machine.

3. Paper Handling

You should also take into consideration your daily business operations when shopping for a printer. If your business requires a special or specific type of paper then the printer must be able to handle what your business needs.

Things such as envelopes, labels, postcards, and other thick media may need printers that support the paper as well as the printing format. You should also think about if it's beneficial to have a printer that can staple and collate. These prove to be huge time savers.

Lastly, think about if you'd like a printer that has 2 sided printing capabilities. These help to save paper and money which is a great business move.

4. Think About Black and White and Color

Another thing you should consider when shopping for a printer is if you need color printing. This is one of the top decisions you will need to make before looking at printers for your small business.

Most office printing is in black and white, which makes laser printers very popular. These printers are faster and cheaper than color inkjet counterparts. 

If you're going to be printing colored graphs or even artwork you should then look into an inkjet printer. Inkjets provide great color quality. If you'd like a color printer on a budget then a laser printer will work just fine.

5. Single Function vs Multifunction

In today's world printers can do a lot compared to older models of the past. Today your printer can connect to wi-fi, scan, print, send emails, and copy. This means that most office or business functions can be done by one machine in one place. These multifunction printers even include USB ports that can print or email directly from files. 

If a multifunction printer just seems to have too many options that you won't really use for your business then you do have the option to go for a simpler single-function printer. Getting a single function printer is great for business owners that know they don't need the extra bells and whistles. The upside to a single function is that it's less likely to break and you won't have to pay extra for the features you won't use.

6. Consider What It Will Cost to Fix the Printer

Another tip for printer shopping is thinking about how much it will cost you if the printer were to break. By looking at these costs you can anticipate and prepare for the wear and tear you're going to put on your printer.

Sometimes printer parts can cost as much as you paid for the entire unit. This is especially true when you're looking to buy higher duty printers.

7. Read Reviews

Before buying any printer you should read the reviews. This will help you to gauge if the printer is good and if the consumables are worth the price tag. Also, you can see what other people recommend if they didn't like the printer model. 

Now You Know the Top Tips for Choosing the Best Printer for Your Small Business

We have given you the top tips to make printer buying a breeze. From thinking about how much you'll be printing daily to taking into consideration the price of replacement parts for your unit you're bound to find the best printer to meet your needs in a flash. For more office tips and tricks be sure to check out the rest of our website here. 

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